Ethical Guidelines of the European Journal of Privacy Law & Technology (EJPLT)
The European Journal of Privacy Law & Technology (EJPLT) is a peer-reviewed scientific journal in open access and is in line with the Ethical Guidelines of publications introduced by the Committee on Publication Ethics (COPE), with particular regard to the Best Practice Guidelines for Journal Editors (https://publicationethics.org/files/u2/Best_Practice.pdf).
1. Duties and responsibilities of the Publisher
The publisher encourages and is aware of research into peer-review and reassesses journal processes in the light of new findings.
He works to persuade his authors to provide them with appropriate resources, guidance from experts (e.g. designer, lawyers, academics) and adequate training to perform their role in a professional manner and raise the quality of their journal.
The publisher supports initiatives designed to reduce academic misconduct and to educate researchers about publication ethics. He assesses the effects of his journal policy on author and reviewer behavior and revises policy, as required, to encourage responsible behaviour and discourage misconduct.
He concludes a contract that defines his relationship with the Editor in chief/Director of the journal. The terms of this contract are in line with the Ethical Guidelines of publications introduced by the Committee on Publication Ethics (COPE), with particular regard to the Best Practice Guidelines for Journal Editors (https://publicationethics.org/files/u2/Best_Practice.pdf).
He has systems in place to detect falsified data (e.g. plagiarised text) and bases decisions about the journal house style on relevant evidence of factors that raise the quality of reporting (e.g. adopting structured abstracts). He supports authors whose copyright has been breached or who have been the victims of plagiarism.
He has policies and systems in place to ensure that commercial considerations do not affect editorial decisions (e.g. advertising departments should operate independently from editorial departments).
The relationship between the Editor in chief, the Scientific Committee, Referees and the Editorial Team is firmly based on the principle of editorial independence.
2.Duties and responsibilities of the Editor in chief, the Vice Editor in chief, the Referees and the Scientific Committee
Articles go through a double-blind review process carried out by the referees of the EJPLT (peer review), while comments on decisions, use cases and focus papers go through a single-blind review process carried out by the referees of the EJPLT (peer review). Referees are sector specialists who verify articles suitability for the publication on the EJPLT. After the peer review, the Editor in chief of the EJPLT may wish to take a look at all contributions submitted and can reject contributions without review on the basis of quality, originality, or significance, or ask for further review.
News go through a single-blind review process carried out by the scientific committee of the EJPLT in order to verify the compliance with the templates and standards of citation indicated in Author Guidelines section. News are uploaded only on the EJPLT portal but not in the EJPLT issues.
Contributions can be written in English, Spanish, French or Italian.
The Editor in chief, the Vice Editor in chief, the Referees and the Scientific Committee, each of them for their respective competences, are required to revise and choose articles, comments on decisions, use cases, focus papers or news (in general called ‘contributions’) without distinction of race, sex, sexual orientation, religious belief, ethnic origin, citizenship, scientific, academic or political orientation of the authors.
The Referees and the Scientific Committee examine and rate the contribution on the base of all or the main of the following criteria, depending on the type of contribution: impact of the research, objectives, originality, maturity, methodology, clarity and references.
If the Editor in chief, the Vice Editor in chief, the Referees or the Scientific Committee detect or receive reports about errors or inaccuracies, conflict of interest or plagiarism in a published article, it will promptly notify the Author and the Publisher and will take the necessary actions to clarify the question and, if necessary, will withdraw the article or publish a retraction.
The Submission process (questo è un collegamento ipertestuale da NON eliminare) is illustrated in detail in the specific section of the EJPLT website.
3. Duties and responsibilities of the Editorial Team
The coordinator and the members of the Editorial Team, as well as all the Authors, have to follow the ‘Author Guidelines’ published in the specific section of the EJPLT website and the coordinator and the Editorial Team has to supervise the editorial team in carrying out his activities.
The Editorial Team and the other Authors are required to declare that they have drawn up an original work in its entirety and have duly cited all the texts used. If the work and/or words of other Authors are used, these must be appropriately paraphrased or literally quoted.
The authorship of the work must be correctly attributed and all those who have made a significant contribution to the design, organization, realization, and re-elaboration of the research that underlies the article must be indicated as co-authors.
All Authors are required to explicitly state that there are no conflicts of interest that may have affected the results achieved or the proposed interpretations. The Authors must also indicate the eventual funding bodies of the research and/or project from which the article arises.
Manuscripts under evaluation must not be submitted to other journals for publication.
When an Author identifies in a published article an error or a relevant inaccuracy, he must promptly inform the Editor in chief and the Editorial Team Coordinator, provide all the information necessary to indicate the necessary corrections to the case.
Authors’ articles go through a double-blind review process carried out by the referees of the EJPLT (peer review), while Authors’ comments on decisions, use cases and focus papers go through a single-blind review process carried out by the referees of the EJPLT (peer review).
Authors’ news go through a single-blind review process carried out by the scientific committee of the EJPLT in order to verify the compliance with the templates and standards of citation indicated in Author Guidelines section. News are uploaded only on the EJPLT portal but not in the EJPLT issues.
4. Duties and responsibilities of the Referee
Through the peer-review procedure, the Referees assist the Editor in chief in taking decisions on the proposed contributions, also supported by the Vice Editor in chief, and can also suggest corrections and precautions to the Authors, in order to improve their contribution. If they do not feel adequate to the proposed task or if they know they cannot read the works within the required time, they must promptly notify the Editor in chief.
Each text assigned for reading must be considered confidential. Therefore, these texts must not be discussed with other people without the explicit authorisation of the Author.
The review must be carried out objectively.
The Referees are required to adequately justify the opinions expressed by filling in the relevant peer-review form.
The Referees undertake to report to the Editor in chief any similarities or overlaps of the text received with other works known to them.
All confidential information or information obtained during the Referees are required not to accept articles for which there is a conflict of interest due to previous collaboration or competition with the author and/or his institution.
All communications to the Editor in Chief are made by email by writing to email@example.com